The preparation of a Short documentary on the Public Distribution System in Kerala- Towards End-to-End computerisation. A scoping study of the Public Distribution System shall be conducted that shall capture the present functioning system and the ills of the present systems, it shall capture the opinions and scope for improvement from all stakeholders and then identity the basic problems and the solutions proposed and how the State Government in conjunction with all the stakeholders attempt to provide an End to End computerised solution. This scoping study would be in an empirical form in print and also in a multimedia film/ presentation medium with English/ Hindi/ Malayalam subtitles and shall be of approximately 30 minutes in length. This shall be the basis of demonstrating the ills in the present system and how solutions to the same are attempted and how every stake-holders participation and commitment to see the implementation as a success is a must shall be proposed.
The documentary shall encompass the details of the Public Distribution system as it exists today and have details about the network and there after examine the following areas for computerization
(a) the release of food grain in the FCI to the AWD – which will include the step wise release of food grain from the Central Pool, Communication of the allotment to the District and Taluk Supply offices, intimation of lifting authority to the AWD, depositing of the value of money from the AWD to the FCI and there after the actual process of lifting of food grain including problems of shortage of trucks, labour issues such as ‘Attikuli, Marikuli” and also non availability day due to wagon placement and there after winding up with suggestions on how to provide for a computerized infrastructure at the FCI go-down or near the FCI go-down office for the Civil Supplies department for issuing the lifting challan and uploading the information on the net accordingly and how the provisioning of a lifting window based on the deposit of the money by the AWD shall be adequate and how the Door to Door delivery of grain from the FCI to the AWD needs to be taken over by the Supply corporation, subsequently as to whether it shall be feasible as a Phase II of the End to End computerization project to individually tag every sack of food grain and also to introduce intelligent fleet management and Global Positioning Based vehicle tracking for on line alerts on location of stock and tentative arrival times and routes taken
(b) The receipt of grain at the AWD and how to enter the same into the stock system at the AWD showing stock receipt and thereafter to devise a computerised system of billing and stock release up-date real time on sale to the ARD on receipt of the cash value of the food grain, further, how the Door to door delivery system can be introduced from the AWD to the ARD and a delivery window is indicated in the billing system of the AWD and a delivery time indicated to the ARD. The suggestions to introduce a computerised system at the AWD which is online and real time updated related to the stock is to be factored for in the scoping study documentary
(c) subsequently, at arrival of stock at the ARD and the updating of the stock receipt at the ARD through the E- POS and the requirements of ensuring bio-metric validation of the ration claimant prior to sale of the on ration is mandated and how the transaction is completed using AADHAR I.D, also the scoping documentary should capture factors such as no electrical supply at ARD, less educated salesman, dusty environment for the E- POS machine design to meet all these specifications. The documentary should also cover the ration card holders and their set of problems faced at the ARD in terms of non- information or lack of prior alerts for the arrival of ration in the shop, improper weighment, short stock being released and so on.
(d) A section of the documentary should also be of an interaction with the Press and how they perceive the Public Distribution Network and adverse press reporting and the mechanism to handle the same in the department, the documentary should also interview certain retired officials of the Food and Civil Supplies department to understand their perspectives as officials in the department
(e) Lastly, the documentary should also cover the political spectrum with the messages from the Hon’ble Chief Minister, leader of opposition and other prominent Hon’ble Ministers and Members of legislative Assembly and how the department shall ensure quality service for the End-to-End computerisation of the Public Distribution System.